docs(04-02): complete deactivation notifications plan
Tasks completed: 1/1 - Add deactivation notification method to notifications class Phase 4 complete - job deactivation system fully functional. SUMMARY: .planning/phases/04-job-deactivation-system/04-02-SUMMARY.md
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---
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phase: 04-job-deactivation-system
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plan: 02
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subsystem: notifications
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tags: [email, admin-notification, deactivation, wp-mail]
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# Dependency graph
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requires:
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- phase: 04-job-deactivation-system
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provides: [job-deactivation-form, deactivation-reason-capture]
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- phase: 03-job-management-core
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provides: [admin-notification-pattern, transition-post-status-pattern]
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provides:
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- admin-deactivation-notification
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- deactivation-reason-visibility
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affects: []
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# Tech tracking
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tech-stack:
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added: []
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patterns: [deactivation-notification-pattern]
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key-files:
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created: []
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modified: [includes/class-notifications.php]
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key-decisions:
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- "Deactivation notification triggered only on publish→draft transitions"
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- "Email includes deactivation reason for business intelligence"
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- "Used current_time() for deactivation timestamp instead of post modified date"
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- "Fallback text 'Kein Grund angegeben' if reason field empty"
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patterns-established:
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- "Deactivation notification mirrors submission notification pattern"
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issues-created: []
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# Metrics
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duration: 5 min
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completed: 2026-01-14
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---
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# Phase 4 Plan 2: Deactivation Notifications Summary
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**Admin receives German email on job deactivation with provider details and business intelligence reason**
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## Performance
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- **Duration:** 5 min
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- **Started:** 2026-01-14T[start]
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- **Completed:** 2026-01-14T[end]
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- **Tasks:** 1
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- **Files modified:** 1
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## Accomplishments
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- Added send_admin_job_deactivation_notification() method to notifications class
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- Configured hook to detect publish→draft status transitions only
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- Email captures complete job context: title, provider, organization, location, type
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- Email includes deactivation reason from ACF field for business intelligence
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- Deactivation timestamp shows current time (when deactivation occurred)
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- Error logging handles missing admin_email or wp_mail failures
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- Follows same pattern as existing submission notification method
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## Task Commits
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Each task was committed atomically:
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1. **Task 1: Add deactivation notification method to notifications class** - `4a1c05c` (feat)
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## Files Created/Modified
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- `includes/class-notifications.php` - Added send_admin_job_deactivation_notification() method that hooks transition_post_status; guards ensure only publish→draft transitions trigger notification; extracts deactivation_reason from ACF field; sends German email to admin_email with job details, provider info, reason, and edit link; includes error logging for failures
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## Email Template
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The email sent to admin includes:
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**Subject:** Stellenangebot deaktiviert: {job_title}
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**Body:**
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```
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Ein Stellenangebot wurde vom Anbieter deaktiviert.
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Titel: {job_title}
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Anbieter: {author_name} ({author_organization})
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Standort: {job_location}
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Art: {job_type}
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Deaktiviert am: {deactivation_date}
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Grund für Deaktivierung:
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{deactivation_reason}
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Stelle ansehen:
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{edit_link}
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---
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Diese E-Mail wurde automatisch gesendet.
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```
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## Technical Details
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**Hook Implementation:**
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- Hook: `transition_post_status` with priority 10, accepts 3 params ($new_status, $old_status, $post)
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- Guards: Only trigger when post_type === 'job_offer' AND new_status === 'draft' AND old_status === 'publish'
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- This ensures only genuine deactivations trigger email (not initial drafts or draft saves)
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**Data Extraction:**
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- Admin email: `get_option('admin_email')`
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- Author org: `get_user_meta($post->post_author, 'ddhh_org_name', true)`
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- ACF fields: `get_field('job_location')`, `get_field('job_type')`, `get_field('job_deactivation_reason')`
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- Deactivation date: `current_time('d.m.Y H:i')` - shows when deactivation occurred
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- Edit link: `get_edit_post_link($post_id, '')`
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**Email Sending:**
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- Function: `wp_mail()`
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- Headers: 'Content-Type: text/html; charset=UTF-8'
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- Body: Plain text converted to HTML with `nl2br(esc_html())`
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- Error handling: Logs to error_log if admin_email missing or wp_mail() returns false
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**Business Intelligence:**
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The deactivation reason is the key addition - it allows admins to track patterns:
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- "Position filled" - Success metric
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- "Budget cut" - External factor
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- "Wrong category" - Platform usability issue
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- "Not enough applicants" - Quality/reach concern
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This data informs platform improvements and provider support strategies.
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## Decisions Made
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**current_time() vs post modified date:** Used current_time() to capture the actual deactivation moment rather than post modified date. This provides accurate timing for admin records and distinguishes deactivation from other updates.
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**Fallback for empty reason:** If deactivation_reason field is empty (shouldn't happen with required field, but defensive), email shows "Kein Grund angegeben" rather than breaking or showing null.
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**Same pattern as submission notification:** Followed established pattern from send_admin_new_job_notification() for consistency. Makes code predictable and maintainable.
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**Email format matches submission:** Plain text with nl2br() conversion, German language, similar structure. Admin can process both notification types with same mental model.
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## Deviations from Plan
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None - plan executed exactly as written.
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## Issues Encountered
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None - implementation was straightforward following the established notification pattern from Phase 03-03.
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## Next Step
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Phase 4 complete. Ready for Phase 5: Mentor Job Board.
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The job deactivation system is now fully functional end-to-end:
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- Providers can deactivate published jobs with required reason via dashboard form (04-01)
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- Admins receive immediate email notification with full context and business intelligence (04-02)
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- Jobs are removed from public view (draft status) while preserving admin access
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---
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*Phase: 04-job-deactivation-system*
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*Completed: 2026-01-14*
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